Navy Tribe

20 April 2016 By Terrina Weatherspoon, Defense Media Activity; Master Chief Yeoman Charles Hester; Master Chief Legalman Karen Colaiacovo; and Chief Hospital Corpsman Marlene Rivera

Keeping up with administrative requirements in the Navy may just be the toughest job each Sailor has.

In a perfect world, every Sailor is keeping multiple copies of their awards, evals, qualifications, degrees and are checking their record regularly to make sure that everything is being correctly documented and if not, is taking immediate action to rectify the situation.

In reality, many Sailors will wait until they find out they are chief petty officer selection board eligible. Then they will submit a package to the board with 150 documents and will spend the next three months trying to contact old commands to get copies of evals that never made it into their record.

Having a jacked up record is a sure fire way of ensuring you are not selected. If you cannot take care of yourself, how on earth can the board trust you to take care of your Sailors?
But not to worry. This article is going to break down the process of submitting a package to the board and correcting your records. So let us begin.

EVAL CONTINUITY

The first thing you want to do is make sure that you do not have any missing evals in your record. There is a very easy way to do this.

1. Using your CAC, log onto https://www.bol.navy.mil/

2. From the center menu click CCA/FITREP/EVAL Reports

3. Under Reports click the highlighted Performance Evaluation Continuity Report

4. Scroll to the bottom. Under Missing Periods you will see any evaluation gaps you have. Even if you don’t appear to have any gaps, go line by line through the report, just to verify. If you do have gaps and do not know the location of a reporting senior, or need other assistance in resolving these missing periods, contact the Navy Personnel Command Service Center at 1-866-U-ASK-NPC.

Evaluations, correction letters, extension letters and statements in lieu of evaluation must be sent to NPC, PERS-32.

OMPF

1. Using your CAC, log onto https://www.bol.navy.mil/

2. From the center menu click on your OMPF
This is your record. The board will see everything in field codes 30 through 38. This includes enlistment and reenlistment contracts, history of assignments, administrative remarks, DD-214s, miscellaneous professional service history, evaluations, training and education, decorations and awards and all adverse information.

Make sure your evals are readable, that they reflect the correct social security number, the correct spelling of your name and properly documented PFA scores.

While in BOL, go to the ‘ODC, OSR, PSR’ tab and open your PSR. The board will see PSR part I, II, and III. Review those so you know exactly what the board is seeing.

AWARDS

1. Go to https://awards.navy.mil/awards/webapp01.nsf/(frmQPersAwards)?OpenForm

2. Fill out the top of the form and hit search in the right hand corner.

Are all your awards there? Do you have copies of what’s missing? If so, take those copies to your NDAWS Authority so they can verify authenticity and submit them electronically.

NDAWS will only reflect Combat Action Ribbons or higher, so if you have FLOCs, MUCs, Pistol quals, etc., you can verify those in NSIPS. https://nsipsprod.nmci.navy.mil/nsipsclo/jsp/index.jsp (CAC enabled website)

DEGREES

1. Go to https://jst.doded.mil/smart/signIn.do (CAC enabled website)

2. Register for your Joint Services Transcript.

3. Click Transcripts at the top.

Is your degree there? If not, you will need to contact the college and have them mail your official transcripts to:

NETPDTC, Joint Services Transcript (JST)
ATTN: JST Operations Center N615
6490 Saufley Field Road
Pensacola, FL 32509

This needs to come from your college. You cannot mail this in yourself.

LETTER TO THE BOARD

So you’ve checked your record and one of two things happened. Either everything was in there and you are good to go, or you have things you need to add or correct. If everything is good to go, you may still choose to send a letter to the board notifying them that you have checked your record and have found no discrepancies. However, this is not mandatory or even necessary.

If there were things you needed to have added to your record, you may choose to send those things to the board, despite having taken measures to correct them. This will ensure the board sees them and considers them. If you have accomplished significant achievements since your last evaluation that you want the board to consider, then you will need to write a letter and submit a package.

WHAT TO INCLUDE IN YOUR PACKAGE

Please include any awards, degrees, qualifications, and achievements that are not yet in your record and that you would like the board to consider. It is critical to make sure your SSN is documented in the upper left corner of every page you submit. Do not be redundant. There is no reason to submit your history of assignments, your qualification sheet, your awards print out or anything else that can be found in your record. Your job is only to ensure your record is an accurate reflection of your career, fix any discrepancies, and send the board a letter with significant information you want them to consider.

HOW TO SEND YOUR PACKAGE

The preferred method for submission of a LTB is by encrypted email to cscselboard@navy.mil. E-mailed LTBs must be encrypted to protect personally identifiable information (PII). Trouble with file encryption or certificate issues does not justify a late LTB.

If the candidate is unable to send an encrypted e-mail, they may utilize the safe access file exchange (SAFE) website at https://safe.amrdec.army.mil/safe to transmit their LTB to cscselboard@navy.mil. In order for the LTBs to be considered by the board, the NPC CSC must receive the e-mail notification of the file upload from SAFE before the LTB deadline.

If unable to email or use the SAFE website, candidates may use regular mail to the addresses below:

(1) SELRES/Mobilized E7 Board:
Navy Personnel Command Customer Service Center

President
FY-17 Reserve E7 Selection Board #335
5720 Integrity Drive
Millington, TN 38055

(2) FTS E7 Board:
Navy Personnel Command Customer Service Center
President
FY-17 Reserve E7 Selection Board #336
5720 Integrity Drive
Millington, TN 38055

(3) Active E7 Board:
Navy Personnel Command Customer Service Center
President
FY-17 Active E7 Selection Board #360
5720 Integrity Drive
Millington, TN 38055

Certified or registered mail is not advised due to delays in handling.

More questions? Visit the NPC website:
http://www.public.navy.mil/bupers-npc/boards/activedutyenlisted/Pages/GeneralInformation.aspx (CAC enabled website)